The Salonika Campaign Society (SCS) is committed to operating in compliance with the General Data Protection Regulation (GDPR). The SCS will hold all personal data securely in compliance with GDPR and will not provide this information to any outside organisation for any purpose unless required to do so by law.
Individuals may make a request via the SCS website to enquire what personal data is held about them. There will be no charge levied for valid requests and it is intended that all such requests are fulfilled within 30 working days of receipt.
Data held: name, contact details (address, phone email, address), payment / renewal details and any information on your interest or connections with the campaign you have chosen to share with us.
Personal data held by the SCS is used solely to manage the affairs of the society. Membership data is retained for the duration of membership plus a suitable period to allow for lapsed memberships to be renewed. No membership data is retained later than 6 months after membership expires. Permission to hold an individual’s personal data is deemed to be given to the SCS through any business transaction, or completion and submission of a membership application. The membership application form has a ‘tick box’ where permission to hold an individual’s personal data may be denied, but in this case, the SCS will be unable to meet its membership objectives in providing services such as routine communications, membership renewal reminders and issue of publications such as The New Mosquito.
We would ask members to check the data we hold on them for accuracy, to advise us of any errors and also to update us with any changes.
Personal data relating to SCS battlefield tours
Data held: personal details (name, home address, email address, next of kin, medical insurance details).
The tour leader keeps a spreadsheet of attendees with details of payments made etc. for the administration of the tour. This is deleted on return from a tour. The tour leader takes copies of the tour registration forms on battlefield trips so details are to hand in case of an emergency. All copies of the forms, including electronic versions, are shredded / deleted after the tour.
The tour leader maintains a list of email addresses for those who wish to be kept informed of future tours. Individuals can asked to be removed from this list at any time.
Trench Map DVD Sales Data
Data held: name, email address and date of purchase.
This is held indefinitely to allow for ‘upgrade discounts’ to be applied to future purchases and will be deleted in the event that this ceases to be available.
Subscribers to ‘The New Balkan News’ (SCS email newsletter)
Data held: name and email address managed by MailChimp (mailchimp.com)
Anyone can subscribe to this through the link on the SCS website and unsubscribe at any time. Members are added to the mailing list if they tick they select the ‘opt-in’ option on the membership form. Email addresses are only used to send material relating to, or relevant to the SCS, by the SCS. They are never shared with third parties.
Enquiries to the SCS
These may come through the web site contact form or be emailed directly.
Data held: name and email address (plus any information submitted as part of the enquiry).
Emails are deleted one month after the completion of the correspondence.
Last updated: August 25, 2018
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